Have you ever felt like your business is powerful, your mission is clear, and your vision is expanding… yet deep down you’re still the one doing everything?
From replying to emails and fixing links to manually posting on Instagram at odd hours, it can feel like you’re running two businesses: the one your clients see, and the one you’re barely holding together behind the scenes.
You’re showing up as an expert, leading with passion, but the tech, admin, and social media? They drain your energy and, worse, hold back your business growth.
This is exactly what Rhea, a spiritual entrepreneur, experienced.
Rhea’s business struggles and need for support
Rhea is a Shamanic Energy Practitioner who helps adults heal and grow by balancing their energy and awakening their spiritual gifts. But, despite her clear mission, the behind-the-scenes operations were clunky, and her plans for global expansion were stuck.
She was planning to launch an online course and move to the US, but without proper systems and support, her dream of scaling internationally was on pause.
“I want to focus on my clients and message, but I keep getting pulled into the admin,” Rhea shared.
Does this resonate with you?
If you’re nodding along, you’re not alone. In fact, this is one of the most common pain points we see from 7-figure founders inside Empowering Virtual Solution
The solution: Hiring a Virtual Assistant for business growth
Rhea realised she needed more than just a typical VA. She needed someone who could support her energy-led business, respect her spiritual tone, and align with her mission to help people heal and grow.
That’s when Kai, an EVS-trained Filipino virtual assistant, was matched to Rhea through our Perfect Match Guarantee. Kai was the right fit in terms of personality, energy, and communication style.
Why Virtual Assistants Are Key for Business Owners
Hiring a skilled virtual assistant isn’t just about delegating tasks—it’s about finding a partner who understands your business vision and supports your leadership. This partnership allowed Rhea to shift her focus from mundane admin tasks to growing her business.
Overcoming early challenges and learning curves
Rhea knew she needed support. But she didn’t want just any VA.
She needed someone who understood her energy-led business. Someone who could meet her spiritual tone, respect her space, and grow with her.
She had worked with a VA before, but the fit wasn’t quite right.
“I could tell the journey had ended with my last VA. We just weren’t evolving together anymore.” – Rhea shared in her interview.
This time, Rhea decided to try something different.
That’s where Kai came in.
An EVS-trained Filipino Virtual Assistant, Kai was personally matched to Rhea through our Perfect Match Guarantee. We looked at personality, communication style, energy alignment, and industry fit.
From day one, Rhea could feel the difference.
- Kai updated her Calendly system within the first week.
- He showed up consistently to learn about her voice and brand.
- He didn’t just wait to be told what to do; he asked questions. Took initiative. Improved fast.
Rhea shared during her 1st evaluation month “He has a strong sense of responsibility. I could feel his potential right away.“
And the most important part? Rhea didn’t feel drained teaching him. She felt supported. For once, she wasn’t alone in carrying the backend of her business.
Month 3: Finding the flow
It didn’t take long for things to shift. By month three, the energy felt different; there was more confidence, more clarity.
But the shift didn’t come without a few bumps. While the foundation was finally there, Kai still had moments of uncertainty. Rhea had a clear vision, but at times, she found it hard to communicate exactly what she wanted.
- For example, when Kai was working on creating a consistent social media strategy, there were a couple of posts that didn’t quite hit the mark. The graphics weren’t as “on-brand” as Rhea wanted, and the tone was a little off. Kai learned the hard way that Rhea wanted more simplicity, less fluff. Instead of frustration, Kai took it as constructive feedback and adapted, realising it wasn’t about getting everything perfect right away, it was about constant improvement.
- Another challenge came with the website updates. Kai made a few changes to Rhea’s landing pages, but not all of them had the right flow. Rhea found herself spending more time than she wanted going over details, like formatting and text placement. At first, Kai wasn’t sure how to make adjustments quickly enough, but he learned fast by asking for feedback right away, not waiting until the task was “complete.” He kept working on improving his understanding of Rhea’s design preferences and the vision she had for her brand.
Despite these learning curves, the progress was undeniable.
By month three, Rhea saw these results:
- A structured and consistent social media strategy that now truly reflected her voice and energy
- Guest appearances on two podcasts, which helped her connect with a broader audience
- Web page and landing page edits that made her site more aligned with her offerings (though still needing some refinement)
- Full bookings for her healing sessions in Australia, and early steps toward expanding her next Shamanic Practitioner offering in Chicago
- Her Instagram was finally picking up traction, and more importantly, she wasn’t burning out just trying to keep up.
Instead of managing all the details, Rhea had time to think. To create. To heal.
But those early challenges had taught them both to communicate better, to be patient, and to focus on consistent progress, not perfection.
(Curious how a VA can help grow your audience? Read: How Hiring a Virtual Assistant Transforms Your Business)
Scaling with flow and focus
As their journey continued, the life-changing deepened.
- Kai began managing event bookings across both AU and the US with confidence and clarity.
- Rhea launched her Level 2 course offering, exclusive to her high-touch clients, without being bogged down by the tech.
- No more broken links or clunky navigation, it finally felt like a true reflection of Rhea’s brand.
- Schedules were adjusted for two time zones (US and AU), preventing client clashes and ensuring ease for both audiences.
- A new offer was launched seamlessly with all landing pages, assets, and promotions handled behind the scenes.
And most importantly? Their rhythm felt right.
“His written content is improving so much. He meets deadlines. He adapts quickly.” – Rhea said during her supervisor catch up.
She finally had space to think again, and you could hear it in her voice.
One year later: Two businesses. One VA. Zero chaos.
Somewhere along the journey, Rhea acquired another business in US, an exciting expansion that came with its own set of demands. Instead of hiring someone new, she made a bold but intentional decision: she upgraded Kai’s hours, entrusting him with both operations.
As they celebrated their 18-month mark, Rhea and Kai were managing two businesses together, with:
- July event calendar showcasing their promotional sales
- Two active offerings across two countries
- A finished online course
- A brand new goal: 3K followers and a thriving presence in both hemispheres
Kai even separated EOD reports for each business, adjusted booking systems to avoid timezone clashes, and continued improving every month.
The best part? Rhea is now living in the US and travelling freely, from state to state, event to event, and no, nothing’s falling apart behind the scenes. Her business continues running smoothly, even while she’s on the move.
“He gets things done without me chasing. I trust him.” – Rhea remark
That trust? That’s the EVS difference. We don’t just give you a VA. We give you a partnership that lasts.
(Want to understand how we train VAs to be independent? Explore our VA training & support system)
The real takeaway?
Support doesn’t just save time. It saves your energy. Your impact. Your focus.
It allows you to stop surviving in your business and start growing without chaos.
And when you stop doing everything yourself and focus on what matters, that’s when your leadership grows.
Rhea didn’t need a unicorn. She just needed the right person, properly trained, properly supervised, and energetically tuned in to her mission.
That’s what we do at Empowering Virtual Solution.
What if you could have this too?
You’re reading this because, deep down, you know your business is ready for more. But it can’t grow if you’re still:
- Writing all your posts
- Fixing systems at midnight
- Carrying the weight of operations alone
Let Rhea’s story be a reminder: You can lead without doing it all. You can expand without losing yourself in admin and marketing.
And yes, you can find the right VA who helps you scale with clarity and peace of mind.
Book your Game Changer Call, we’ll help you get clear on the support you need to scale.
Because you weren’t meant to carry this alone.
